Research Visitor Guidelines
MIT COVID-19 Response – Updated February 1, 2021
Visitors Involved in MIT Research - Overall Principles and Exception Processes
The physical campus is an asset that must be allocated in a way that best supports MIT’s mission while adhering to our principles and values. Decisions about who should have access to the physical MIT campus will be based on relevance to our mission, and will be grounded in principles of safety, equity, and transparency, as outlined by the Guiding Principles for MIT’s Campus Planning and Operations amid the COVID-19 Pandemic of the Legal-Ethical-Equity (LEE) committee. During MIT’s phased recovery from Covid-19, a top priority for the Institute is to allow our faculty, staff, postdocs, and students increased access to campus in order to safely pursue their educational, research, and operational support activities. To maintain low building density while allowing these essential activities, visitor access to campus will continue to be significantly limited and discouraged until further notice.
For this reason, visitor categories that are not explicitly provided a path to campus access are not permitted on campus. Approved visitor categories are limited to those whose campus access is required for MIT to conduct on-campus educational and research activities as well as the vital services that support these endeavors. Any other visitor categories are an exception that must be reviewed and approved as outlined below. All visitors who are provided with an exception to be on campus must follow MIT Covid policies and procedures.
Criteria for Exception Consideration
- A visitor must be required for MIT’s on-campus education and/or research activities.
- A visitor needs to be able to be on campus to receive visiting appointment status. No remote visiting appointments will be approved.
- The requesting department must be able to accommodate the visitor within the laboratory and office density allocation included in the research ramp-up plans without displacing MIT staff or students.
Visiting faculty, scholars, scientists, engineers and affiliates
- New appointments of visiting faculty, scholars, scientists, engineers, and affiliates will not be permitted during the fall 2020 or spring 2021 terms. No remote visiting appointments will be approved.
- Martin Luther King (MLK) Visiting Professors and Scholars already invited to MIT, whether working remotely or on-campus.
- Visiting faculty needed to fulfill teaching responsibilities, or where commitments related to sabbaticals have been made, may be able to proceed, but require approval through the exception process.
- Visiting faculty, scholars, scientists, engineers, and affiliates whose visits began prior to the ramp-down may continue through their anticipated end date. Extensions must be approved through the exception process noted above.
All exceptions must be approved and documented by the head of the requesting department, laboratory or center and by the relevant school or college dean or the Vice President for Research.
- Appointments for new visiting students are paused through the fall 2020 and spring 2021 terms. No remote visiting appointments will be approved.
- Visiting students whose visits began prior to the ramp-down (March 2020) may continue through their anticipated end date. Extensions beyond the 12-month limit will not be granted.
- Students who were part of a laboratory at another institution under the direction of a faculty member joining MIT’s faculty will be eligible to receive visiting student status at MIT, are not subject to the 12-month limit, and all fees are waived.
Any additional exceptions, including new Harvard/Radcliffe students, must be approved by the head of the requesting department, laboratory or center and by the Vice President for Research.
Requests from faculty and principal investigators for exceptions for visiting faculty, scholars, scientists, engineers, and affiliates should be directed to the department, lab, or center where the individual will be hosted.
Requests from faculty and principal investigators for exceptions for visiting students require the approval of the relevant department head or lab director and should be directed to firstname.lastname@example.org